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Things You Should know

and Most frequent questions and answers

We cannot be responsible for mistakes made in the original construction of your files.

Some items we strongly suggest you check before giving us your file(s) include:


• Keep filenames short, no more than 15 characters

• When burning files to a DVD or CD, DO NOT use Multi-Sessions on XP or Live File System Format on Vista.

   Do a one-time burn and check the “Make Compatible” option if available.

• Do not stylize fonts in the font palette (i.e. make a font bold that does not have the option for a bold font)

• All images must be in CMYK or Grayscale, not RGB

• All fonts must be included for all files

• All linked files must be included

• Original .PSD files included along with flattened images

• All embedded files must be included

• Trim sizes must be correct

• 1/8” bleed are provided for images printing to the edge of the paper

• Laser/Inkjet printouts are full size and the most current

• Image resolution should be at least 300 dpi (dots per inch)

• Images are not enlarged greatly once placed in another program

• Check spelling

We prefer you create your artwork using any of the following applications:

InDesign, Photoshop, Illustrator, or Acrobat PDF

We can accept Publisher or Word files if necessary (but not recommended).

We can help lead you in a direction to boost your fundraising.

Consider these options:
So many choices for your Sports Program!  You can do a media guide for a sport individually, such as Football, or one per winter and spring seasons or an all-sports program encompassing every school sport.  If you are doing a seasonal program, consider offering businesses a package deal for having their ad in each program.


Who can sell ads?  That’s completely up to you, but since this fundraiser is for the student athletes, consider them to be the best option for successful sales.  The business owners want to see who they are supporting.  Send the student athletes out (as you see fit) equipped with the sales tools provided to speak to area businesses about buying advertising space to show support for the community school. After a few practice sales pitches, the athletes will be ready to go out into the community and sell, sell, sell!


You’ll also want to invite family members to buy an ad to showcase their athlete or senior.  You may consider offering family ads at a lesser rate than business sponsorships.  Also, incorporating a section for “10 words or less” messages may be small revenue individually but can add up collectively.  Any group can purchase ad space such as Football Seniors with their Moms or Church Youth Group with an encouraging message


Hope these ideas help push your Media Guide Fundraising efforts.

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